How to Register a Business in Kenya
Starting a business in Kenya? Learn the exact process for company registration via eCitizen, required documents, costs, and legal structures for 2026.
Kenya has solidified its position as the "Silicon Savannah," a premier hub for innovation, trade, and investment in Africa. Whether you are a local entrepreneur with a vision for a tech startup or an international corporation looking to establish a regional headquarters, understanding the legal landscape of business registration is the first critical step toward success.
1. Choosing Your Business Structure
Before visiting any digital portal, you must decide which legal entity best suits your goals. The Business Registration Service (BRS) offers several options:
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Sole Proprietorship: The simplest form. The business and the owner are the same legal entity. It is cost-effective but carries unlimited liability.
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Limited Liability Company (LLC): The most popular choice for professionals. It separates your personal assets from the business's liabilities. It can be private (limited to 50 members) or public.
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Partnerships: Formed by two or more people. In 2026, Limited Liability Partnerships (LLPs) are increasingly popular as they combine the flexibility of a partnership with the protection of an LLC.
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Branch Office of a Foreign Company: For existing international businesses looking to operate in Kenya without forming a new subsidiary.
2. The eCitizen and BRS Integration
As of 2026, the registration process is entirely digitized through the eCitizen portal. To begin, you must have a verified eCitizen account.
The Name Search Process:
The first hurdle is the Name Search. You must submit up to three unique names. The system checks these against the existing database for similarities.
Pro Tip: Avoid generic terms like "Kenya," "Global," or "Enterprises" unless paired with a highly distinctive brand name to increase your chances of instant approval.
3. Required Documentation
To ensure a smooth application, gather the following digital copies:
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Identification: National ID or Passport copies for all directors and shareholders.
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KRA PIN: Every director must have a personal Kenya Revenue Authority (KRA) PIN.
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Photos: Recent passport-sized photographs.
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Physical Address: You must provide the plot number, building name, and street address for the registered office.
4. Step-by-Step Registration Workflow
Once your name is reserved (valid for 30 days), follow these steps:
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Fill Form CR1: The primary application for company registration.
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Adopt Articles of Association: You can use the "Model Articles" provided by the Companies Act or upload your own custom-drafted articles.
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Form CR2: Particulars of the directors and secretary.
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Form CR8: Notice of residential address of directors.
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Statement of Nominal Capital: Defining the authorized share capital of the company.
5. Post-Registration Compliance
Receiving your Certificate of Incorporation is just the beginning. To operate legally in 2026, you must complete the following:
| Requirement | Authority | Purpose |
| Company PIN | KRA | Tax filing and VAT |
| Unified Business Permit | County Government | Legal operation in specific counties |
| NSSF & NHIF | Social Security/Health | Employee welfare and legal compliance |
| Beneficial Ownership | BRS | Transparency of significant shareholders |
6. The 2026 Economic Landscape
Kenya's economy is increasingly driven by the African Continental Free Trade Area (AfCFTA). Registering your business here provides a gateway to millions of consumers across the continent. Current growth sectors include Agribusiness, Fintech, Renewable Energy, and Logistics.
7. Costs and Timelines
The average cost for registering a private limited company is approximately KES 10,650, inclusive of convenience fees. The process typically takes 3 to 5 business days, provided all documentation is accurate.
Conclusion
Registering a business in Kenya is no longer the bureaucratic marathon it once was. The digital-first approach has leveled the playing field for entrepreneurs of all ages and backgrounds. By following this guide, you ensure your venture starts on a firm legal foundation, ready to scale in one of the world's most vibrant economies.
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